JOBS: Finance Intern at World Food Programme (WFP)

The finance unit at RBN has embarked on various initiatives aiming at improving the service provision and ensure that the efficiency in transaction processing in addressing stakeholders’ expectations. Among them is the constant review of the Invoice Tracking System process in making sure that invoices are recorded and processed in time, likewise, streamlining the business process in dealing with the travel agent is one among global difficult vendors to work with due to the nature of business. The two key roles will ensure that payments to both staff and external vendors are actioned on time and accurately. In order to fully achieve this target, a little stretch is required for the staff in coming up with a standardized way of handling the processes without halting other parallel processes. An intern project will be designed along with these initiatives.

We are seeking to fill the position of Finance Intern based in the Finance Unit of the Regional Bureau for Eastern Africa.

Standard Minimum Qualifications

• Currently enrolled in the university and have completed at least two years of undergraduate studies; currently enrolled in a graduate programme (Master's degree) from a recognized university; or have graduated from an undergraduate or graduate programme within the last 6 months, preferably in finance, Business Administration, Accounting or related fields or other related fields.
• Currently enrolled in a graduate programme (Master’s degree) from a recognized university, undertaking the programmes mentioned above, and have attended classes in the past 12 months,
• Fluent in English (both oral and written) is a must; knowledge of a second UN language, preferably French, would be an asset.
• Training and/or experience utilizing computers including word processing, spreadsheet, and other software packages. Proficiency in Excel and fair knowledge of pivot tables. Office 365 proficiency is an added advantage

What You Will Do

KEY ACCOUNTABILITIES (not all-inclusive)

• Monitor and reconcile the RB Invoice tracking system
• Ensure weekly reports to focal person for review and onward dissemination to units for action
• Flag any issues that need resolving in the ITS system
• Support the finance associate with the vendor reconciliation process
• Ensure that the accounts for the regular vendors are monitored to ensure timely payments and reconciliations
• Follow up on statements of accounts to ensure timely closure
• Maintenance and proper filing of physical finance records
• Ensure all documents are neatly filed and readily accessible when required for reference
• Support the finance associate with review and preparation of financial documents for payment processing:
• Timely and accurate preparation of financial documents as assigned
• Support with the departmental reporting requirements
• Maintenance of the finance physical and digital repository files.
• Scan and maintain finance documents to digital repository files
• Parking journal vouchers in the WINGS financial system for posting

Key Competencies Required For The Success In The Role

• Ability to bring up innovative ideas and creative mind-set
• Ability to draft short reports
• Timely vendor payments
• Finance documents digital repository is updated
• Ability to park financial journal vouchers in the system
• Ability to prepare payment documents for processing

TRAINING COMPONENTS

• Initial induction to WFP Finance processes
• Continuous on the job training

TERMS AND CONDITIONS

• Interns receive a monthly stipend from WFP depending on the duty station of assignment (i.e. Nairobi).
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
• WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
• The internship duration is 8 months, full-time

Closing Date: 2022-03-14